Protection of Personal Information (POPIA) Policy for Maninnpro
Effective Date: September 6, 2026
Last Updated: September 6, 2026
1. Introduction and Purpose
Maninnpro is committed to upholding the constitutional right to privacy and ensuring full compliance with the South African Protection of Personal Information Act, No. 4 of 2013 (POPIA). This policy outlines how Maninnpro collects, processes, secures, and discloses the Personal Information of our clients, website visitors, and business partners. We ensure that all personal data is handled lawfully, transparently, and only for the specific purposes for which it was collected.
2. Definitions
● Personal Information: Information relating to an identifiable living natural person or juristic person (e.g., name, contact details, ID numbers, biometric data, financial records, or location data).
● Data Subject: The individual or entity to whom the Personal Information relates (you, the client, or user).
● Processing: Any operation concerning personal data, including collection, recording, storage, updating, dissemination, or destruction.
● Information Officer: The designated person within Maninnpro responsible for ensuring POPIA compliance and handling data requests.
3. The Information We Collect
In the course of providing business management consulting, auditing, certification, verification, and registration services, Maninnpro may collect the following information:
● Identity and Contact Data: Names, ID/Passport numbers, email addresses, phone numbers, and physical addresses.
● Business Information: Company registration numbers, financial records, tax information, and directorship details required for CIPC registrations and audits.
● Verification Data: Background checks, qualifications, and credit histories obtained legally with your prior consent for MIE-approved screening services.
● Website Usage Data: IP addresses, browser types, and interaction metrics collected via cookies when you visit our website.
4. Purpose of Collection (How We Use Your Data)
Maninnpro limits the processing of your Personal Information to the absolute minimum necessary to achieve our business objectives. We use your data to:
● Execute contracts, deliver consulting services, and process company registrations.
● Conduct legally compliant background screenings and qualification validations.
● Communicate operational updates, invoices, and relevant administrative notices.
● Comply with statutory, regulatory, and legal obligations within South Africa.
● Enhance website functionality and improve customer experience.
5. Disclosure and Sharing of Information
Maninnpro strictly treats all Personal Information as confidential. We do not sell your personal data. We may only share your information under the following circumstances:
● Authorised Operators: With trusted third-party service providers (such as CIPC, MIE, or payment gateways) who process information on our behalf. These operators are bound by strict confidentiality agreements and are equally required to comply with POPIA.
● Legal Obligation: If required by law, subpoena, or to protect the rights, property, and safety of Maninnpro, our clients, or the public.
6. Information Security and Safeguards
We are legally obliged to provide adequate protection for the personal data we hold to prevent unauthorised access, loss, or damage. Maninnpro implements robust technical and organisational security measures, including:
● Secure data storage systems and encrypted communications.
● Restricted internal access to Personal Information (only provided to employees who need it to perform their duties).
● Regular monitoring and updating of our security protocols.In the unlikely event of a data breach, we will immediately notify the Information Regulator and affected Data Subjects as legally required.
7. Data Retention and Destruction
Personal Information will not be retained longer than is necessary to achieve the purpose for which it was collected. Records will be kept only for the duration required by law (e.g., SARS requirements for financial records) or as specified in our service contracts. Once the retention period expires, data will be safely and permanently destroyed or de-identified.
8. Your Rights as a Data Subject
In terms of POPIA, you possess the following rights regarding your Personal Information:
● Right of Access: You may request confirmation of whether we hold your personal data and request a copy of the record.
● Right to Correction or Deletion: You may request the correction of inaccurate data or the deletion of data that we are no longer authorised to retain.
● Right to Object: You may object, on reasonable grounds, to the processing of your personal data.
● Right to Complain: You have the right to lodge a complaint directly with the South African Information Regulator if you believe your data has been misused.
9. Information Officer and Contact Details
If you have any questions about this POPIA Policy, wish to exercise your rights as a Data Subject, or need to report a privacy concern, please direct your correspondence to our Information Officer using the contact details below:
Maninnpro
Phone: +2765 984 8321 |Email: admin@maninnpro.co.za |Website: www.maninnpro.co.za |Address: 448 Welas Section, Verena D, Verena 0458, Mpumalanga, South Africa